Constitution

 

Rutgers University Biomedical Engineering Society Constitution

Article I. Name

This organization shall be known as the Rutgers University Biomedical Engineering Society, hereinafter called the “chapter” which shall have been granted a charter by the Biomedical Engineering Society.

 

Article II. Objectives

The object of this chapter shall be to promote the profession of Biomedical Engineering through organized study, research, social, and industry immersed activities. These activities will work to further the dissemination of information on the topic and profession of Biomedical Engineering, as well as its interaction with the other science disciplines. The chapter shall promote membership in the BMES by acquating the student body with the ideas, purposes and objectives of BMES.

 

Article III. Membership

3.1. Any person who is a registered student enrolled in an undergraduate college or graduate school curriculum in engineering, engineering technology, or pre-medicine, who is also a student member of BMES is eligible for membership in the student chapter.

3.2. All members of the student chapter are subject to the Constitution and Bylaws of the Biomedical Engineering Society.

3.3 A member may be expelled for any of the following reasons: Poor attendance at general body meetings, lack of involvement in BMES activities, inappropriate use of BMES materials and funds, and general misconduct. This stringently applies for Executive Officers.

3.4 A recommendation for expulsion can be made by any BMES member in good standing, and it shall be made directly to the president. If the president deems the recommendation legitimate, the expulsion shall be discussed in a private Executive Board meeting. Once all arguments have been voiced, the members of the Executive Board will vote and majority vote by two-thirds must be achieved.

3.5 There shall be three levels of membership: Executive Officers, Officers, and General Body Members. Further membership levels shall be delineated as needed as the society grows, and as further modifications are made to the Constitution.

  • Executive Officers: the role of an executive officer is defined in Constitution Article V and Bylaws Article II.

  • Officers: the role of an officer is defined in Constitution Article V and Bylaws Article II.

  • General Body Members: all BMES members in good standing who are not officers are considered general body members.

 

Article IV. Student Council

The chapter is classified as a professional organization and is to be registered with the

appropriate College and/or University Student Council. The chapter is directly represented in the Engineering Governing Council and Council decisions shall be binding upon this organization as long as they are not in any way conflicting with the BMES Constitution and Bylaws.

 

Article V. Officers

5.1 There shall be five Executive Officers of the chapter: President, Internal Vice President, External Vice President, Secretary, and Treasurer.

5.2 There shall be six positions that are considered Officers of the chapter: EGC Representative, Webmaster, Historian, Fundraising Chair, Public Relations Chair, and Class Representative.

5.3 All Officers of the chapter shall be elected in the manner prescribed by the Bylaws of the chapter. They shall hold office for a period of one year until the end of the academic year.

5.3.1. President: The President is the executive administrative, presiding, and reporting

officer. As chief executive, the President will supervise the chapter's affairs and activities, and the President will be responsible for public relations and promotion of the chapter's activities. The President will work with the College of Engineering and Biomedical Engineering Department, the faculty advisors, and the Society National office in all chapter and society matters.

5.3.2. Internal & External Vice President: Either of the Vice Presidents serves as the

society's chief officer in the absence of the President. The Vice Presidents’ are responsible for communication amongst the Executive Board, and for serving as the liaison between the Executive Board and the President, provides help and guidance for the officers, aids in function planning and execution and works with the President on miscellaneous administrative activities. While the Internal Vice president communicates within the engineering departments, the External Vice President is more involved in establishing communications and relations with other departments and associations inside and outside of the Rutgers community for the benefit of the society.

5.3.3. Treasurer: The Treasurer is responsible for the management of chapter finances

and for the disbursement and documentation of funds. Since final approval of a project may depend on the finances available, it is imperative that all records be kept current and as accurate as possible. The Treasurer must also aid the President in the completion of the budget proposals to be given to Engineering Governing Council.

5.3.4. Secretary: The Secretary is responsible for keeping minutes of all general and

business meetings and for putting these minutes into a format that is accessible to all members of the chapter. The Secretary is also responsible for managing all official correspondence of the chapter.

5.3.5 EGC Representative: The EGC Representative is the primary officer that forms the link between the society and the Engineering Governing Council. The EGC Representative must attend all EGC meetings to represent the society and aid the officers in acquiring funds from the EGC for activities and events

5.3.6. Webmaster: The Webmaster maintains the chapter website and provides

technological assistance to other officers and members as is necessary. The Webmaster shall also be responsible for delegating practical tasks to aid in communications between the society and the student body regarding events and activities.

5.3.7 Historian: The Historian is responsible for the documentation of the activities of the chapter. The Historian is responsible for sharing pictures and information about past chapter events to the public, including semester newsletters for the department.

5.3.8 Fundraising Chair: The Fundraising Chair is responsible for handling all efforts to acquire appropriate funding for the chapter. The Fundraising Chair shall coordinate and plan events for raising money for the chapter.

5.3.9 Public Relations Chair: The Public Relations chair is responsible for promoting the chapter in a positive light. The Public Relations chair shall promote the events of the organization through social media and other information spreading platforms, which includes creating event pages and posting information about the organization on a daily basis.

5.3.10 Class Representative: There shall be up to two Class Representatives for each respective undergraduate school year not represented by the Executive Officers. The Class Representatives will serve as liaisons between the Executive Board and general body members of their respective undergraduate school year.

 

Article VII. Executive Board

7.1. The Executive Board is the governing and policy-making body of the chapter. It will be composed of all elected officers, including Executive Officers and Officers, as well as the chapter's advisor.

7.2. The Executive Board must abide by the Rutgers University BMES Student Chapter Constitution and all of its Bylaws.

7.3. As the governing body of the chapter, the Executive Board will have final approval of proposed policy and activity initiatives. For this purpose, each elected officer is allocated one vote for use in approval/disapproval of proposed initiatives. The passing of a suggested policy, activity, or spending initiatives will occur upon a two-thirds majority basis.

 

Article VIII. Constitutional Amendments

Amendments to the Rutgers University BMES Student Chapter Constitution can and will take place upon a two-thirds vote of the chapter's members at any general or business meeting.

 

Bylaws

Article I. Dues

1.1. The chapter will provide membership to all BME students with no fee, however, elected officers must ensure appropriate funding required to hold chapter-sponsored events.

1.2. Students may contribute additional funds directly to the chapter treasury for use by the chapter in its operations and activities.

 

Article II. Elections

2.1. Elections for all Executive Board positions shall be held annually in April. The Executive Officers election will occur in the first week of April. The Officers election process will start after the Executive Officers election.

2.1.1. Two-thirds of the Executive Board constitute a quorum to hold elections.

2.2. Executive Officer positions can only be filled by people who have served on the Executive Board for at least one year, with exception to the Secretary position. The Secretary position will undergo the same Executive Officer election process.

2.2.1 At an Executive Board meeting one week prior to the Executive Officers election date, candidates will notify the current Executive Board of their intended Executive Officer position. Those running for Executive Officer positions have until the night prior to the election date to submit their Declaration of Intent to the current President of the chapter.

2.2.2. Each candidate must prepare a speech to present to the current Executive Board. Candidates running for the same position must exit the room during other candidates’ presentations. After each candidate’s speech, the current holder of the Executive Officer position must ask the candidate one question. Other Executive Board members then may ask the candidate questions with a maximum of five questions per candidate. If the candidate is running for re-election of the same position, the Executive Board members may ask a maximum of six questions.

2.2.3. After candidate speeches for each position, the Executive Board will conduct a discussion about the candidates. All candidates must be outside of the room when discussions about their intended position are occurring.

2.2.4. Executive Officer positions will be voted upon by the current Executive Board via majority vote during the election date. Executive Officer elections will be a written, secret ballot. In the occurrence of a tie vote in favor of one candidate, the top three Executive Officers will have the final decision, with the Order of Succession of Executive Officers being President, Internal Vice President, External Vice President, Treasurer, Secretary.

2.3. Officer positions may be filled by General Body Members, current Executive Board Members, or Executive Board Members that did not win Executive Officer positions.

2.3.1. After the Executive Officer positions are filled, the newly-appointed Executive Officers will be responsible for the Officers election process.

2.3.2. A Declaration of Intent form must be filled out by all candidates running for Officer positions, including a blurb of the candidate’s goals and qualifications.

2.3.3. The Executive Board will construct an online election ballot no less than two weeks prior to the Officers election date. This ballot will contain a minimum of one candidate for each officer position, and will be distributed to the Biomedical Engineering undergraduate department prior to the Officers election date.

2.3.4. Chapter members may only run for one Officer position per election. If an instance occurs whereas a position remains unfilled after the initial tabulation, unselected candidates may then seek to fill the open position. Unselected candidates will be voted upon by the Executive Board via a two-thirds vote.

2.3.5. With exception of the Class Representative position, all candidates may accumulate votes from the general Biomedical Engineering student body, including those that are running for other officer positions. The candidates for the Class Representative position may accumulate votes only from his/her respective undergraduate year.

2.4. All elected positions shall have a term lasting from the semester following their respective election date until elections of the subsequent year. Previous Executive Board Members must ensure appropriate and timely transition of responsibilities and administrative rights to newly elected Executive Board Members before the end of the year. The existing President shall hold a transition meeting with all current Executive Board members and newly-appointed Executive Board members.

2.5. In case of Officer position vacancies, special elections may take place. Notice of Officer position vacancies will be sent to all eligible candidates within the Biomedical Engineering undergraduate department. Candidates must submit an online application outlining their qualifications. The Executive Officers will decide which candidates can move on to the interview process. The Executive Officers will interview candidates for each vacant position. After conducting interviews, the Executive Board will vote on which candidates will be appointed to the vacant position(s) by majority vote.

2.6. No chapter member may be considered for an Executive Board position if the named person is to graduate before completing at least one half year of studies while holding the position.

2.8. Impeachment of an Executive Board member may occur upon presentation of a just reason to the Faculty Advisor. If this evidence elicits approval from the Faculty Advisor, a two-thirds vote by all chapter members is needed for the removal for the person in question from office.

 

Article III. Meetings

3.1. The chapter will attempt to hold at least one meeting with General Body Members per month aimed at upholding the chapter’s objective. The Executive Board will determine the semester’s events at the beginning of each semester.

3.2. Presence of all Executive Board members at each meeting is mandatory. Absence at a meeting must be notified well before the meeting with a valid reason to the President. If an Executive Board member misses more than one-third of Executive Board Meetings for the semester, he/she will be under review for expulsion. The review will be conducted by the Executive Officers and then voted upon via a majority vote.

3.3. In case the President is unable to attend a meeting, either of the Vice Presidents may take his/her place. Duties of other absent Executive Board members may be taken by other present Executive Board members.

3.4. A meeting may not preside if four or more Executive Officers are absent. The President may, however, hold a meeting if he/she deems it important for the society.

3.5. The President may take action against any Executive Board members for continued unexplained absences with prior consultation with other Executive Board members.

 

Article IV. Award Opportunities

4.1. The chapter shall encourage its members to submit applications to the national BMES for the Young Investigator Award, Graduate Student Awards, and Undergraduate Design Awards.

 

Article V.  Committees

5.1. In addition to the Executive Board, each Executive Board members may attempt to have a committee devoted to the workings of the position.

5.2. These committees, if formed, will work to disseminate the work of the Executive Board position with which they are associated, as well as aid in determining further policy changes for the Executive Board and the chapter.

 

Article VI. Rules of Order

6.1. Robert's Rules of Order, Revised, shall govern the proceedings of all meetings for the organization and its committees.

 

Article VII. Faculty Advisor

7.1. The Faculty Advisor shall be selected annually by the department/university.

7.2. The Faculty Advisor shall serve as an intermediary and resource person for the chapter, university, and the BMES.

7.3 The Faculty Advisor shall be a full-time faculty or academic staff member at Rutgers

University.

 

Article VIII. Amendments

8.1 Amendments and revisions may be proposed by any BMES member in good standing. Proposals for amendments and revisions should be made directly to either the president or the Constitution and Bylaws committee. The proposal should be reviewed and/or revised and then submitted to a vote at the next general meeting. The Constitution shall be reviewed with outgoing and incoming officers each year or as changes occur within the organization.

8.2 These Bylaws may be amended by a three-fourths vote of the members present at any regular or special meetings held by Executive Officers.

8.3 The President shall be responsible for initiating the revision process of a newly ratified amendment or revision. The Secretary shall be responsible for informing and distributing the new document to all current BMES members.